There are also benefits to using OneNotary to notarize an I-9 form for an employer! After receiving your notarized documents from your employee, you can use OneNotary to: The wording of Form I-9 is a bit confusing, leading some people to believe that Form I-9 requires motorization. However, since no notarial deed is attached, Form I-9 does not require notarization. Indeed, any notary who affixes his seal on the form runs the risk of losing his position as a notary appointed by the State. For this reason, it is important that notaries familiarize themselves with the new documents before handing them over. Many employers hire notaries to complete Section 2 of Form I-9 on their behalf and work as an authorized representative. If the employer is unable to meet with the employee to complete the form, they can hire a notary to complete the service. The notary fills in the information required in section 2, including verification/verification and employer certification. If you are hired by a company in the United States, you will need to make sure that your identity is verified before you start working. It is the employer`s job to correctly fill out Form I-9 for each person they hire. This is a form that must be completed regardless of citizenship status. If the company hires a U.S. citizen or non-citizen, the company will still need to complete Form I-9.
Have you been asked to complete Form I-9 remotely to take care of your documentation? If so, you need to learn more about Form I-9 to make sure you fill it out correctly. There are a few important points to keep in mind. Authorized Employer Representative Often, and for a variety of reasons, employers and employees cannot meet in person to complete Form I-9. If necessary, an employer may authorize a third party to act as its authorized representative. This third party must take all steps required by the employer in the Form I-9 process and complete section 2 of the form – the employer`s notice, verification and declaration of certification. Most importantly, since Form I-9 does not require notarization, under no circumstances can you use your notary stamp and seal on Form I-9. Form I-9 is not presented to any office. It is kept by the employer for three years after its first realization or for one year after the end of the employment relationship, whichever is longer.
This form must be presented when DHS inspectors or investigators visit the workplace and ask to see it. Although the company is responsible for filling out the form, the employee is still involved in this process. On Form I9, the employee is responsible for certifying their employment status or approval. Next, the employee must also provide the employer with acceptable documents that serve as proof of identity. The documents must appear “reasonably authentic” for the employer to complete Form I-9. It may be helpful to take a look at the list of acceptable documents on the last page of the form. When examining form I-9, the notary will find that form I-9 does not contain a notarial certificate and therefore does not require notarial certification. So what causes this confusion among notaries? The wording of Form I-9 (www.uscis.gov/system/files_force/files/form/i-9-paper-version.pdf) and the identification requirements confuse some people into believing that the form must be notarized. Employees are asked to “testify under penalty of perjury. that their statements and documents are true. Instead of requiring the use of a third party, such as .
B notary, the form itself tells the employee that federal law provides for fines and jail time for false information. In addition, the employer must review the employee`s identification documents and work permit documents to determine eligibility to work in the United States. There are different documents in three separate lists from which the employee can choose to verify their identity and eligibility for employment. The employer is also responsible for retaining a copy of Form I-9 for a specified period of time. The employer must also make the form available to government officials for download. For more information, please contact the U.S. Office of Citizenship and Immigration Services @ www.uscis.gov/i-9-central or the Department of Homeland Security @ www.dhs.gov/. Notaries should carefully review the employee`s id card and work authorization documents when completing Section 2 of Form I-9. Although it is not technically a notarized service, it should always be treated in the same professional manner. Is Form I-9 available in languages other than English? While the company`s job is to verify the ID used to complete Form I-9, businesses must also have Form I-9 notarized with the help of a notary before the document can be completed. Therefore, businesses and employees must complete certain parts of the document in front of a notary for Form I-9 to be accepted by the government. If the authorized representative refuses to complete Form I-9 (including the signature), another authorized representative may be selected.
When the employer appoints a notary, the notary acts as the employer`s authorized representative, not as a notary. The notary must take the same necessary measures as an authorized representative. If the notary is acting as an authorized representative, he or she must not indicate a notarized seal on Form I-9. Even worse, employers often ask notaries who act as their authorized representative to fill out additional forms beyond the instructions provided by USCIS for Form I-9. Typically, these forms have the notary/authorized representative confirming various statements (“I confirm that I am a notary with a good reputation”; “I confirm that I agree to act as an authorized representative for ___”; »; etc.), then sign and seal the same instruction. This is a clear act of notarization of one`s own signature, which is expressly prohibited in all States. Our notaries are invited to help us complete the work authorization and verification form (I-9). This is often a complex transaction that requires some knowledge of federal law and not all notaries public can perform it. Often, the out-of-state employer asks the new employee to fill out the new hiring package and find a local or mobile notary who can help them complete the I-9 job verification form. Since completing an I-9 form is not technically considered a notarial service, a notary has the option of refusing the service. Normally, a notary can only refuse service under certain conditions, such as.
B, an absent signatory, an incomplete document, an investigative relationship with the signatory, the absence of a prepared notarial deed, coercion, etc. However, completing an I-9 form is not a notarized service; Therefore, a notary can voluntarily refuse the order without this having any effect. ASN recommendations To protect yourself and avoid pitfalls such as performing unauthorized “notarial” acts or notarizing your own signature, you should take these recommendations into account. If you want to save time, money, and stress by following the I-9 form process for your employees, consider working with OneNotary. Without these documents, Form I-9 cannot be verified by the employer and will not be accepted by the government. After verifying an individual`s identity, the company must retain a copy of Form I-9 for a period of time and make it available to government officials for download. The difficult part of filling out this form might be finding a notary who can help you. Now, there is an easier way for you to have your I-9 form notarized. This includes, in particular, a notarial service. In the past, businesses had to find a notary who could help them fill out the form. It is the notary`s job to work with the company and verify the physical identity used to verify a person`s identity on Form I-9.
Now it is possible for companies to manage this remotely. California Notaries, please note that the Office of the California Secretary of State emphasizes that California notaries who are not EQUALLY qualified and related as immigration consultants cannot act as an authorized representative on an I-9 form. The Bureau considers Form I-9 to be an immigration form. As stated in the California Government Code, Section 8223(c), notaries who are not also immigration consultants under California law are prohibited from entering information on an immigration form or providing the services of an immigration advisor. ——————————- * According to the California Business and Professions Code, Division 8, Chapter 19.5. Form I-9 (also known as the Job Eligibility Verification Form) is used by employers to verify the identity and eligibility of employees to work in the United States. In 1986, the Immigration Reform and Control Act (IRCA) came into force, requiring all employers to identify and work their employees using Form I-9. All employees hired after November 6, 1986 must file an I-9 before they can legally begin work. The employee is responsible for completing section 1 of the form and the employer is responsible for completing section 2. Form I-9 is a multi-page document prepared by the U.S. Office of Citizenship and Immigration Services for the Department of Homeland Security and is used to verify the employment eligibility of any new employee who accepts employment in the United States on or after November 6, 1986.
This form must be completed by the employer from the first day of employment for new employees. .